Microsoft Office Project automatically calculates an outline number for each task, basing the numbering on the outline structure of the task list. Outline numbers are the simplest type of WBS coding. Read the following sections to learn more. There are two types of WBS codes in Microsoft Office Project: outline numbers and custom WBS codes. This section applies only to Microsoft Project 2007. You can also add outline numbers directly to the task names:Ĭlick Format, and then in the Show/Hide group, check Outline Number. To show outline numbers, add the Outline Number field to a table or sheet view. They change automatically when you move a task up or down in the task list and when you indent or outdent tasks. Outline numbers consist of numbers only, and you can’t edit them. If that task has three subtasks, the subtasks are numbered 1.1, 1.2, and 1.3. For example, the first task in your task list is numbered 1. Project automatically creates an outline number for each task, based on where the task appears in the structure of the task list. If you don’t need the detailed structure provided by WBS codes, you can use a basic outline. Ĭlick Entire project to renumber the codes for all tasks in the project. In the Properties group, click WBS and then click Renumber.Ĭlick Selected tasks to renumber the codes for the tasks you selected. To renumber WBS codes for all tasks, don't select any tasks.Ĭlick Project. The first task you pick will not be renumbered.
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Here’s how to renumber the WBS codes for all tasks or selected tasks:Ĭlick View, and then pick a sheet view (such as the Task Sheet) that contains the tasks you want to renumber. This means that the codes for the remaining tasks will likely be incorrect. When you move or delete tasks, Project doesn’t automatically renumber the WBS codes in case you’re using them in documents or other systems that are not linked to your Project file.
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To permit the use of the same WBS code for multiple tasks, uncheck the Verify uniqueness of new WBS codes check box. If you don't want Project to automatically assign a WBS code each time that you enter a new task, uncheck the Generate WBS code for new task check box. To specify individual codes for each level, click the next row, and complete the Sequence, Length, and Separator columns. Set a code string for each level of indented tasks in your outline. Note: The separator character can’t also be used as part of a code. You can choose others or choose not to have a separator character at all. In the Separator column, pick a character to separate the code for one level from the code for the next level. Click Any to allow any number of characters for that level. In the Length column, set the number of characters for each level of the code string. You can choose from numbers, uppercase or lowercase letters, or a mix of numbers, letters, and other symbols. To set the code for first-level tasks, in the first row in the Sequence column, choose a character type from the drop-down list. You can use numbers, uppercase and lowercase letters, and symbols. You can create a project-specific code in the Project Code Prefix box. In the Properties group, click WBS and then click Define Code. Click View, and then pick a sheet view, such as the Task Sheet or Resource Sheet.Ĭlick Project.